There is risk involved in literally everything we do, and that risk is certainly enhanced whenever you’re bringing together a large group of people. Outdoor events have become even more popular in recent times, but they require different safety measures from their indoor counterparts. That’s why we’ve put together this list of ways to reduce risk at your outdoor event. Read on to discover more:
Let There Be Light
One of the easiest ways to instantly remove a significant amount of risk is to ensure that the area in which your event will be held is well lit. Humans who can see what they’re doing are far less likely to get hurt, so the value of a well-positioned collection of light towers should never be underestimated. Depending on the nature of your event, this may also mean including festoon lighting along pathways and tree lights in and around the camping area. If your event space gets unexpectedly dark–say if the power goes out during a nighttime event– you will also want to have some backup lighting on hand, such as head lamp and normal hand-held flashlights, so that your staff can see, help others see, and help organize in case of any emergencies.
Bring In Border Patrol
No, we’re not suggesting that you need the national guard looking after your event, but you do need a defined perimeter and appropriate security. The type of perimeter you’re able to establish will be dependent on your event, but even just a temporary cyclone fence is better than nothing.
Another simple action that will greatly reduce the risk at your outdoor event is to provide plenty of clean drinking water for attendees. Keeping everyone hydrated greatly reduces the chances of running into issues with heatstroke and can also help with avoiding the other problems that arise when people are dehydrated.
Read The Weather Report
Different weather events carry their own set of challenges for keeping everyone safe. High temperatures, for example, can cause heatstroke, while rain makes things slippery and increases other risks. Obviously, weather predictions are never 100% guaranteed, but preparing for all options, with an emphasis on predicted conditions, can greatly reduce risks.
The next thing on your to-do list should be making sure that there are medics and first aid kits on-hand for emergencies small and large. Minor bumps or scrapes could quickly turn into bigger problems if left untreated, but if you have medics and medical supplies organized, they can easily be cleaned up and appropriately cared for. Do this, and you’ll have greatly reduced the risk of running into serious health issues.
One of the most important things to be mindful of is whether there are clear pathways to your emergency exits from anywhere within the event. If there are any areas within your venue from which an attendee could not quickly and easily make their way to the closest emergency exit, rethink your layout.
Feeding The Masses
Finally, if you’re serving food at the event, you’ll want to set clear guidelines and expectations for vendors. Appropriate food safety measures help reduce the chances of anyone consuming an item they are allergic to or becoming sick due to the preparation or storage of a meal. This may seem like common sense, but it’s better to be safe than sorry, so make sure you lay it all out ahead of time.
Outdoor events inherently carry a few more risks than their indoor counterparts due to the nature of the environment. However, if you follow this advice, things should flow a lot more smoothly. The exact nature of risk at your event will depend on your specific circumstances, so this list should not be considered exhaustive. Rather, it should be treated as a great place to start. Happy planning!